Administrative Professional Job Titles

By Karen Porter

These administrative professional job titles are taken from a survey of my newsletter readers in 2007.

Who is on this list: Any title directly associated with duties of administrative support professionals or administrative supervision, actively employed.

Also note: Some respondents wrote “admin” and others wrote “administrative”. Unless it was clear to me that it was an abbreviation (as in had a period after it like “admin.”) I did not change it. Also, some titles include Roman Numerals such as I, II, III and IV while other titles use 1, 2, 3 and 4. Some say Sr. and others write Senior. Again, I left these as given to me because this may be how their company officially writes the title. Plus some admins have the general title of administrative assistant while others have specific titles such as administrative assistant to some specific title/position. Again, I left these as is.

The number to the right of the administrative professional job title is the number of respondents with that title.

Titles with 10 or more respondents are in red font (for no particular reason other than to point out the most common titles in use at that time). Of course, an administrative professional title at one company may mean a totally different set of job duties or administrative stature at another company. This list just gives you a general ideas of administrative professional titles in use (as of September 2007).

Administrative Sales Assistant – 1
Admin 1 – 1
Admin Assistant – 5
Admin Assistant III – 2
Admin Assistant of Director of Finance – 1
Admin Assistant/Office Manager – 1
Admin Assistant/Receptionist – 2
Admin Support Agent – 1
Administrative Assistant – 120
Administrative Assistant to Vice President/General Counsel – 1
Administration Manager – 1
Administration Manager/Treasurer – 1
Administrative Assistant 2 – 3
Administrative Assistant 4 – 1
Administrative Assistant for the Vice President – 1
Administrative Assistant I – 2
Administrative Assistant II – 5
Administrative Assistant III – 3
Administrative Assistant IV – 2
Administrative Assistant Regional Sales – 1
Administrative Assistant to the Deputy Director – 1
Administrative Assistant to the Director – 1
Administrative Assistant to the President – 1
Administrative Assistant to Vice President Human Resources & HR Specialist for HR – 1
Administrative Assistant/AOP Coordinator – 1
Administrative Assistant/Secretary – 1
Administrative Associate – 3
Administrative Associate 4 – 1
Administrative Associate Senior – 1
Administrative Assistant of Budget – 1
Administrative Coordinator – 7
Administrative Director – 1
Administrative Manager – 1
Administrative Officer – 1
Administrative Professional – 4
Administrative Professional II – 1
Administrative Secretary – 10
Administrative Secretary Blue Ribbon Support
- 1
Administrative Senior SSC – 1
Administrative Services & Support – 1
Administrative Services Coordinator – 1
Administrative Specialist – 5
Administrative Specialist I – 1
Administrative Supervisor – 1
Administrative Support – 3
Administrative Support Assistant – 1
Administrative Technician – 1
Administrator – 2
Administrator Executive 2 – 1
Administrator Executive Office – 1
Area Admin Specialist – 1
Assistant – 3
Assistant Deputy Clerk to the Board – 1
Assistant Manager Admin – 1
Assistant to Construction Manager – 1
Assistant to Senior Executive – 1
Assistant to the Administration – 1
Assistant to the Chair – 1
Assistant to the President – 3
Assistant to the Vice-President – 1
Assistant to Vice President of Corp Operations – 1
Associate – 1
Assistant to the Superintendent of Schools – 1
Benefits Administrator/Administrative Assistant – 1
Bingo Admin Assistant – 1
Broker’s Assistant – 1
Business Manager – 1
Care Coordinator – 1
Church Clerk – 1
Clerk Typist 2 – 1
Clinical Project Assistant – 1
Confidential Assistant – 1
Confidential Executive Assistant – 1
Contract Specialist – 1
Coordinator – 3
Corporate Administrator – 1
Corporate Executive Assistant – 1
Data Technician / Receptionist – 1
Department Assistant – 1
Department Coordinator – 1
Department Director Secretary – 1
Development Assistant – 1
Digital Close-out assistant manager – 1
Director Administrative Assistant – 2
Director of Office Operations – 1
District Secretary – 1
Division Secretary/ Data Technician – 1
Documentation Coordinator – 1
EA to the CEO – 1
Executive Admin – 2
Elementary Secretary – 1
ET Support IV – 1
Executive Admin Assistant/Office Manager – 1
Executive Assistant to CEO – 1
Exec, Administrative Assistant – 1
Executive Administrative Assistant & Office Manager – 1
Executive Admin – 1
Executive Administrative and Facilities Manager – 1
Executive Administrative Assistant – 26
Executive Administrative Assistant to Program Director – 1
Executive Administrative Assistant to the President – 1
Executive Administrator – 4
Executive Assistant – 112
Executive Assistant – Enterprise Information and Performance – 1
Executive Assistant & Meeting Planner – 1
Executive Assistant 1 – 1
Executive Assistant to CEO – 5
Executive Assistant to President/CEO – 1
Executive Assistant to Regional Director – 1
Executive Assistant to the Executive Director – 1
Executive Assistant to the President – 1
Executive Assistant to the President & CEO – 1
Executive Assistant to the Superintendent – 2
Executive Assistant to the VP/CNO – 1
Executive Assistant to Vice President Managed Care – 1
Executive Assistant to VP – 1
Executive Assistant to VP Operations & Director of Marketing – 1
Executive Assistant/Office Facilities Manager – 1
Executive Assistant/Office Manager – 2
Executive Assistant/Personal Assistant – 1
Executive Associate – 1
Executive Coordinator – 1
Executive Coordinator Lead – 1
Executive Finance Assistant – 1
Executive Marketing Administrative Assistant – 1
Executive Personal Secretary – 1
Executive Program Services Director Administrative Assistant – 1
Executive Secretary 1- 1
Executive Secretary-Medical Staff – 1
Facilities Operations Assistant – 1
Field Operations Assistant – 1
Freelance Executive Assistant – 1
Front Office Coordinator – 1
General Manager’s Administrative Assistant – 1
Government Affairs Assistant – 1
GVP – Office Manager – 1
Head of Administration & HR – 1
High School Secretary – 1
HR Administrative Assistant – 3
HR Administrator – 2
HR Coordinator – 1
Human Resource Area Specialist – 1
Interperator/Office Support -1
Land Development Administrator – 1
Lead Administrative Assistant – 1
Legal Administrative Assistant – 3
Legal Assistant – 2
Legal Staff Assistant – 1
Litigation Specialist – 1
Marketing Administrative Manager – 1
Medical Secretary – 1
Medical Staff Coordinator – 1
Medical Transcriptionist/Executive Secretary – 1
Medical/Administrative Affairs Director – 1
Manufacturing Support – 1
Office Manager – 1
Office Administrator – 4
Office Coordinator – 1
Office Manager – 18
Office Manager for CEO – 1
Office Manager/Executive Assistant – 1
Office Supervisor – 1
Operations & Support Assistant – 1
Operations Administrator – 2
Operations Clerk – 1
PA and Executive Assistant to Chief Executive – 1
Personal Assistant – 1
Personal Executive Administrative Assistant – 1
Personal Executive Assistant – 1
Pharmacy Coordinator – 1
President-Rector’s Secretary – 1
Professional Assistant – 1
Program Analyst – 1
Program Assistant – 3
Project Analyst – 1
Project Assistant – 2
Project Coordinator – 2
Project Coordinator & Administrator – 1
Project Manager – 2
Property Administrator – 1
Relationship Manager – 1
Sales Assistant – 2
Sales Coordinator – 1
Sales Support Specialist – 1
Secretary – 2
Secretary II – 1
Secretary/Office Manager – 1
Secretary Assistant to CEO -
Senior Administrative Assistant – 11
Senior Administrative Assistant to the Senior Vice President – 1
Senior Administrative Associate – 2
Senior Administrative Secretary – 1
Senior Administrative Specialist – 1
Senior Administrative Support – 1
Senior Assistant – 1
Senior Executive Assistant – 3
Senior Executive Associate – 1
Senior Executive Secretary – 1
Senior Legal Secretary – 1
Senior Office Support – 1
Senior Project Administrative Assistant – 1
Senior Project Administrator – 1
Senior Region Sales Coordinator – 1
SIGINT/Export Admin. – 1
Southern Region Administrative Assistant – 1
Sr. Admin Assistant – 2
Sr. Admin Associate – 2
Sr. Administrative Assistant – 10
Sr. Administrative Associate – 2
Sr. Executive Assistant to the President & CEO – 1
Sr. Executive Associate – 1
Sr. Project Associate for Administration and Member Services – 1
Sr. Project Coordinator – 2
Sr. Secretary Executive Management – 1
Sr. Staff Admin Asst – 1
Staff Assistant – 2
Support Team Leader – 1
Team Leader – 1
Technical Assistant – 1
Territory Executive Assistant – 1
Training & System Software Administrator – 1
Virtual Assistant – 2
VP Admin – 1
VP Administration – 1
VP Administrative Assistant – 1
VP Assistant – 1

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