Administrative Assistant Job Description

By Karen Porter

You’ll find below some administrative assistant job descriptions shared with The Effective Admin by employed administrative assistants. Read these to catch a glimpse into the true job description for an administrative assistant.

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The job description given to you on that piece of paper when you started in your administrative assistant position is what it is, and that is it’s a “start” in doing your administrative job. “Reality” is every administrative assistant’s true job description and it usually includes the phrases “other duties as necessary” and “no typical day.”

So the job of an administrative assistant is not always what’s on that piece of paper labeled administrative assistant job description. Below is a sample of some surveys taken in 2006 from employed administrative assistants in which they clarify their work, culture, responsibilities and duties as an administrative assistant.

Take time to read a few of these randomly chosen administrative assistant job descriptions from the earlier research. Most of the data is still good. What’s changed since then will be things like additional responsibilities (so still including the ones listed, just more now), fluctuating salaries (in good economical years they go up, bad economies means down), and advances in technology (meaning admins use the software and office machines stated and newer technologies since then too).

So really the administrative assistant job description hasn’t changed significantly since this survey data was collected several years ago (at least the foundation skills and duties); the administrative assistant job description just expanded to include what’s here and more.

Here are the links to the administrative assistant job description samples (which were provided by employed administrative assistants and as such they are the real deal in the working life reality of administrative assistants):

Nonprofit – Church Administrative Assistant Job Description – Read what is the job description of an administrative assistant in a nonprofit – church.

Hospital Administrative Assistant Job Description – Read what is the job description of an administrative assistant in a hospital.

Real Estate Administrative Assistant Job Description – Read what is the job description of an administrative assistant in real estate.

Higher Education (Community College) Administrative Assistant Job Description – Read what is the job description of an administrative assistant at a community college.

Fire Department Administrative Assistant Job Description – Read what is the job description of an administrative assistant at a fire department.

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The Effective Admin™ brand is owned and produced by Karen Porter, job performance and career success coach and advisor to administrative assistants and executive assistants globally: My specialty is serving administrative professionals like you with job performance and career management advice. I have more than 25 years of experience interacting with the "real" workplace and working administrative professionals. I have been serving administrative assistants and executive assistants with strategies, tips and advice through The Effective Admin resources since 2004. Get my best resources in one place: Read more here.

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